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Ibaraki MICE Fan Club

A membership based fan club that aims to more effectively host international conferences and other events in Ibaraki Prefecture.
Members are able to enjoy a variety of benefits that are helpful in the hosting of international conferences and other events.

Member Requirements

1. Someone who has a proposal for an international conference or other events that will be held in Ibaraki.
2. Someone who is capable of cooperating in the publicity of associations like those listed below.
   • Putting up posters and mini flag posts of the MICE Promotion Council of Ibaraki Prefecture (hereinafter referred to as the “Council”) in the members’ office.
   • Mention “In cooperation with the MICE Promotion Council of Ibaraki Prefecture” in created material, printed material and the homepage.
   • Installing banners with links to the conferences’ homepage and the Council’s homepage.
   • Permitting the Council to take pictures of the venue and to post them on the Council’s homepage.

[Requirements for target international conferences (including seminars and symposiums)]

• The host of the conference must be an international institution/organization (including international branches) or a national institution/domestic organization.
• The number of registered participants should in principle be over 50 people(*)
• The number of participating countries, including Japan, should in principle be more than 3 countries(*)

However, those corresponding to the following will be excluded.

• Hosting a conference that is already a regular occurrence in a municipality.
• Those aiming to conduct political or religious projects/activities.
• Those aiming to make a business profit.
• Member of a violent gang organization provided in the Ibaraki Prefecture Elimination of organized crime syndicates (Ibaraki Prefecture Article 36 of 2010), as well as those hosting or co-hosting with gangs or individuals who pose a threat to society.
• Those who violate public order and morality, as well as those recognized as inadequate targets for support.

*Domestic conferences and international conferences with less than 50 participants or only 2 participating countries will still be able to make use of 2 to 5 benefits.

Member Benefits

Benefit 1 Support Menu Corresponding to Number of Participants

• Able to select your desired items within the range of points given according to the scale (number of participants) of the conference (free to combine).
• Arrangements for those who desire more points than they were given are available for a fee.
• Benefits will end when the budget maximum is reached. However, arrangements are available for a fee for those who desire these services.
• Points will only be given to the corresponding conference, rolling over points is not possible.
• Please apply online at least 2 months before the conference date. At the end of the conference, you will need to submit a survey online (Required).

Number of Participants	Number of Points Given
50〜199 Participants	1point
200〜399 Participants	2point
400〜599 Participants	3point
600〜799 Participants	4point
800〜999 Participants	5point
1,000 Participants and up	6point

Points Required	Support Menu
1P	125 cups of Saza Coffee
	Ibaraki produced Japanese Sake used for receptions (about 12 bottles)
	100 Business card cases made from Nishinouchi Japanese paper
	Local souvenir products New！ (confectionery, beverages, crafts, and other items, produced in Ibaraki prefecture)
	300 conference bags (printed with the Council’s logo)
	Posters all over the free passage between the north and south entrances of Tsukuba Station (including the making of the posters)
	Putting up street banners in the north exit and south exit of Mito Station
	Support with COVID-19 protective measures New！ (provision of acrylic partitions, non-contact thermometers, and other preventive measures)
2P	250 cups of Saza Coffee
	200 business card cases made from Nishinouchi Japanese paper
	Bus provision (2 large buses available for about 5 hours each)
3P	375 cups of Saza Cofee
	300 business card cases made from Nishinouchi Japanese paper
4P	570 cups of Saza Coffee
	400 business card cases made from Nishinouchi Japanese paper
5P	715 cups of Saza Coffee
	500 business card cases made from Nishinouchi Japanese paper
	Putting up flag banners in the area surrounding Tsukuba Station
6P	1,000 cups of Saza Coffee
	600 business card cases made from Nishinouchi Japanese paper

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*Please apply at your earliest convenience, as necessary preparations must be made. (Especially regarding signs and posters since there are instances when they cannot be installed based on the available space at the time)
*Points may be deducted and you may be asked to pay the price difference in case the actual number of participants is significantly less than the estimated amount designated at the time of the application.

Benefit 2Novelty presents (printed with the Council’s logo) for every participants

You can choose from either clear folders, labels or magnifying cards.

Benefit 3Catering Food Truck Arrangements

We will plan for catering food truck arrangements for the venue.

Benefit 4Press Release Support

We will aid in providing documents to reporters’ clubs of the prefecture.

Benefit 5Publicity Support

We will post conference information on the MICE Promotion Council of Ibaraki Prefecture Homepage.

Procedure for Receiving Benefits

STEP1

Apply for membership and for the use of benefits Please send your inquiries to the MICE Promotion Council of Ibaraki Prefecture HomepageInquiries Form

STEP2

Contact from a person in charge (meeting) Receipt of the application format, an overview of the conference, a name list of the officials of the conference and the executive committee (examination of the application contents).

STEP3

Deciding the Support Menu Notification of the Support Decision

STEP4

Delivery of the Support Menu Goods

STEP5

Survey (Report on the benefits used) Submission of the survey.

STEP6

Fare Adjustment of Amount Differences In case of an amount difference, we will request payment for the difference.